Mileage or load pay may be the largest part of a settlement, but smaller additions can materially affect the total. Record extra pay when the qualifying work happens, not later when the settlement arrives.
Use the carrier’s labels
Common categories include detention, stop pay, layover, breakdown, tarping, lumper reimbursement, and other custom items. Names and eligibility rules vary. Match your record to the wording used by your carrier whenever possible.
Capture supporting details
For an extra-pay item, note the trip number, date, location, reason, expected amount or rate, and any required reference number. Keep supporting documents according to company policy. Avoid storing unnecessary personal information.
Separate pay from reimbursement
A reimbursement may appear beside compensation but represent repayment of an expense. Keeping the two categories distinct makes settlement comparison clearer and helps when you later discuss the records with a qualified tax professional.
Check quantity-based items
Stop pay may depend on a count of paid stops. Detention may depend on approved time after a waiting threshold. Record both the quantity and expected rate rather than only entering a total.
Compare each item
When the settlement arrives, verify that the item appears, the trip is correct, and the quantity or approved amount matches. If it is absent, check whether documentation was submitted before the cutoff and whether the carrier pays the item in a later period.
PTPC supports standard and custom extra-pay entries so a driver can keep the estimate organized. The app is a recordkeeping and estimation tool; carrier approval determines what is actually paid.